Circulars/Notifications - Exchange Policy Department  
 F.E. Circular No. 2 of 2005
March 21, 2005 

All Head/Principal Offices of
Authorized Dealers



Dear Sirs/Madam

Electronic Transmission of Export Information- Handling of Form-E

Authorized dealers are informed that Pakistan Customs is automating its processes for clearing imports and exports. The ultimate objective is to eliminate the requirement of paper based documents in the Customs clearance process. Commencing March 23, 2005, Pakistan Customs will introduce, initially from KICT, a web based Goods Declaration Form (GDF) in place of the existing Form-E. For the present, GDF and Form-E will run in parallel.

The following system/procedure will be followed in dealing with Form-E and GDF for exports to be made through KICT, Karachi:

“The authorized dealers will certify Form-E in quadruplicate as usual. The exporter shall declare the Form-E number to Customs on the electronic shipping bill filed over the web for export of goods. Customs will verify the goods as declared in the shipping bill containing the Form-E number and will allow shipment for export. After the export of goods, the exporter shall print the electronically transmitted copy of the shipping bill (GDF) containing the number of the relevant Form-E and present it to the authorized dealer as a proof of export substituting Form-E verification of by Customs. The bank will compare the GDF and Form-E and take up/sort out the difference, if any, with the exporter/customs. Form-E and GDF will be submitted to SBP by the authorized dealer. In case of ports where GDF is not being operational for the present, the existing procedure for handling Form-E will continue. Similarly, cases of Short Shipment and Shipments Shut-out Entirely will be dealt and reported as usual. The head office of the authorized dealer/concerned branch may obtain user ID to log onto Pakistan Customs Computerized System (PACCS) and retrieve/verify the details of all exports.”

Accordingly, as far as export transactions being routed through KICT, Karachi are concerned, certification/verification and affixation of seal by Customs authorities and returning of duplicate, triplicate and quadruplicate copies of Form-E to the exporter would not be required and the relevant paras of Chapter XII of FE Manual to this extent may be treated as amended. In its place the copy of GDF obtained/retrieved through Customs Website (PACCS) should be treated as proof of Custom’s verification of exports. Other instructions on the subject will, however, remain unchanged and all the provisions of FE Manual will have to be complied with in respect of exports other than through KICT.

Please bring the above instructions to the notice of all your constituents


Yours faithfully
-sd-
(Syed Samar Hasnain)
Joint Director


       
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