Date 20th December,1992
E. Circular No.99
All Authorized Dealers
In Foreign Exchange
1. The following procedure has been
prescribed for processing Hajj applications under the Sponsorship Scheme for Hajj 1994
Sponsors abroad will be require4d to send
a remittance of Rs.47,045/- where the pilgrim intends to travel from Islamabad, Lahore,
Quetta or Peshawar and Rs.45,145/- where the pilgrim intends to travel from Karachi in the
shape of instruments expressed in Pak Rupees/other currencies, if remittance in Rupees is
not possible, in the name of intending pilgrims for Hajj 1993 to cover cost of ticket for
Islamabad/Jeddah/Islamabad, Lahore / Jeddah / Lahore, Peshawar / Jeddah /
/ Jeddah / Quetta or Karachi / Jeddah / Karachi, as the case may be, the foreign exchange
quota and other charges. No PTA or ticket should be sent from abroad.
will be received by all authorized branches of the National Bank of Pakistan, Habib Bank
Limited, United Bank Limited, Muslim Commercial Bank Limited and Allied Bank of Pakistan
Limited from 21st December to 23rd January, 1993. On being approached, the concerned Bank
Limited, United Bank Limited, Muslim Commercial Bank Limited, United Bank Limited, Muslim
Commercial Bank Limited and Allied Bank of Pakistan Limited will arrange for encashment of
the remittances received from abroad and help the applicants to fill in the prescribed
Hajj application form.
Hajj applications must be dispatched to
the Hajj Office on the very day the applications are completed. Issue of encashment
certificates and transmission of Rupee proceeds will be done subsequently as indicated at
(iv), (v) and (vi) below.
Remittances received under the Sponsorship
Hajj Scheme may fall in any of the following three categories:-
Draft/M.T./T.T. drawn on the National Bank of
Pakistan, Habib Bank Limited, United Bank Limited, Muslim Commercial Bank Limited and
Allied Bank of Pakistan Limited, whose branch has been approached by the intending
Draft/M.T./T.T. Drawn on a bank in Pakistan other than
the bank whose branch is dealing with the intending pilgrim.
Draft drawn on a bank outside Pakistan,
which is to be sent for collection abroad. A temporary receipt will be issued by the bank
to the applicant pending finalization of the encashment certificate, which process must be
completed by the Banks within 14 days of the first contact by the intending pilgrim. There
would not be any difficulty in observing the aforesaid time limit in respect of
remittances under categories (a) and (b) above. However, in case of drafts mentioned at
(c) above, a period of more than 14 days may be required for realization of such drafts
from the draw banks abroad. The banks will arrange for outright purchase of such drafts
and issue encashment certificates giving probable month in which the realization is
expected. In cases where a draft is subsequently dishonored, an immediate intimation
should be sent to the Computer Office (Hajj), Islamabad.
Rupee proceeds of Rs.47,045/- or
Rs.45,145/-, as the case may be, per pilgrim must be transmitted to the Ministry of
Religious Affairs within the time limit of 14 days mentioned above.
Encashment Certificate for the purpose
will be issued in triplicate. The original copy will be for the pilgrim for presentation
to the bank booth at Haji Camp alongwith bank receipt for issue of foreign exchange. The
second copy will be sent to the Hajj Cell in the Head Office of the concerned bank. The
third copy will be retained by the issuing bank for their own reference and record.
Where the rupee proceeds of the
remittances expressed in other currencies at the exchange rate prevailing on the dates
remittances were sent from abroad exceed the prescribed amount of Rs.47,045/- or
Rs.45,145/- as the case may be the excess amount will be refunded to the applicants on the
date of submitting the Hajj Applications.
In cases where the Rupee equivalent of the
remittances at the exchange rates prevailing on the dates remittances were sent from
abroad works out to Rs.47,045 or Rs.45,145/- as the case may be, the same will be accepted
by the banks even though the Rupee proceeds may fall short of the prescribed amount of
Rs.47,045 or Rs.45,145/- as the case may be, at the exchange rates prevailing at the time
of encashment. The shortfall in such cases, will not be demanded from the applicants.
In cases where for reasons other than
fluctuations in exchange rates, the short-fall in the Rupee equivalent of foreign currency
drafts does not exceed Rs.300/- per pilgrim, the amount of shortfall may be accepted from
the applicants in Rupees.
In all other
cases of short-fall the remittances should not be accepted and the applicants advised to
arrange for remittance of additional amount to make up the difference before the 23rd
January, 1993 being the last date for receipt of applications under the Sponsorship Hajj
The banks may use their own format of
encashment certificate designed to suit their needs but it must clearly indicate that the
encashment certificate is under Sponsorship Hajj Scheme 1993.
application under the Sponsorship Hajj Scheme will be entertained by the banks after the
23rd January, 1993.
Release of Hajj Quota, as usual, will be
reported to the State Bank of Pakistan on Form 'H' duly supported by the original copy of
the relative encashment certificate. Duplicate copy of the encashment certificate may be
used by the banks after proper verification in cases where a pilgrim has lost his own
original copy. Form H used for release of foreign exchange under the
Sponsorship Hajj Scheme should be marked prominently with the following stamp:
"HAJJ QUOTA UNDER SPONSORSHIP SCHEME"
2. It may please be emphasized on your branches to
provide prompt, efficient and courteous service to the intending pilgrims and to ensure
meticulous observance of the time schedule laid down for dispatch of Hajj applications and
transmission of Rupee proceeds to the Ministry of Religious Affairs. The need for
exercising extra vigilance and care in processing the Hajj applications may also be
impressed upon the dealing officials so that complaints form intending pilgrims are
eliminated as far as possible.
3. Please issue immediate instructions to
your all branches for compliance of the above instructions.
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