All
Authorised Dealers
in Foreign Exchange,
Dear
Sirs,
EXPORTS
ATTACHMENT TO FORM
"E"
Attention
of Authorized Dealers is invited to our F.E. Circular No.83
dated the 15th December, 1988 and No.73 dated
the 23rd November, 1989.
2.
With a view to streamlining the procedure for the establishment
of a Computerized Information System for exports, the format
of Attachment to Form
"E" (Statement-01)
has been simplified as per revised format attached hereto
as Annexure "A". It
has also been decided to introduce a Control System. The
Attachment to Form
"E" on the revised format will henceforth
be submitted with a photo copy of invoice by the Authorized
Dealers under a covering statement-02
on the format attached hereto as Annexure
"B". The statement-02
will be submitted in duplicate. The information as per revised
formats will be submitted in respect of exports proceeds
realized or adjusted (in case of advance payment) on or
after 1st July, 1992 with the Foreign Exchange
Returns for the month of July, 1992 and onwards.
3.
In order to facilitate filling in the attachment to Forms
"E" at Annexure "A"
and the covering statement at Annexure
"B", following instructions will be observed
by the exporters:-
-
Exporters
will furnish the desired information on the above proforma
at the time of getting the Form
"E" certified by the Authorized Dealers.
-
The
proforma should be allotted the number of the relative
"E"
forms" and submitted to the area office of
Exchange Control alongwith the relative monthly Foreign
Exchange Returns under covering statement-02.
-
In
case where exporter has already furnished information
on the old format of attachment to Forms
"E", the Authorized Dealers will replace
the old attachment with the revised one from the information
already available on the old formats.
-
Authorized
Dealers will arrange printing of the Revised Attachment
to Forms
"E" (Annexure "A")
in white and covering statement (Annexure
"B") in light blue colour.
-
The
covering statement-02 (Annexure
"B") will show consolidated currency-wise
figures. For instance, all invoices in dollars should
be put together and its total No. of "E"
forms"; total FOB valued and total amount realized
will be indicated, and so on similarly, a separate sequence
No. (Sr.No.) should be used for Advance Payments.
-
Revised
Coding instructions are enclosed for guidance.
4.
At present triplicate Forms
"E" certified against Advance Payments are
not surrendered with the Foreign Exchange Returns. The Authorized
Dealers will, however, ensure at the time of certification
of Form
"E" against Advance Payment that Attachment
to Form
"E" (Statement-01)
is obtained from the exporter and surrendered with the Foreign
Exchange Return under the covering statement-02
(Annexure "B") for
the month in which Form
"E" was certified alongwith a copy/photo copy
of the invoice. Where shipment date is not available due
to non-submission of documents by the exporters, the date
of invoice should be indicated as the date of shipment on
the Attachment to Form
"E". Triplicate Form
"E" against Advance Payments will continue
to be surrendered to the Export Section of the concerned
area Exchange Control Office as hereto-fore.
CODING
INSTRUCTIONS FOR ATTACHMENT TO FORM
"E"
Field
Name |
Coding
Instructions |
Authorized
Dealer Code |
Enter
the authorized dealer code allotted by the S.B.P. |
"E"
form Number |
Enter
the Serial Number of the "E"
form for which the attachment is being
prepared. |
CCI&E
Registration |
Enter
the CCI&E Registration number of the Exporter. |
Exporter
Name and Address |
Enter
the full name and address of the Exporter in these
columns. |
Type
of Export |
Encircle
the stub titled if own manufacture, or else encircle
the stub titled O if commercial export. |
Destination
Code |
Enter
the destination code as used in standard SBP instructions. |
Currency |
Enter
the Currency Code as used in standard SBP instructions. |
Payment
Terms |
Encircle
the appropriate stub to signify: 1.
= Advance
2. = Consignment
3. = LC Sight
4. = LC Usance
5. = DA/TR
6. - DP |
Usance
Period |
If
the Payment Terms are LC Usance or DA/TR, enter the
period in days. |
Export
Quantity |
Enter
the quantity exported through this "E"
form . |
FOB
Value |
Enter
the FOB Value of the commodity being exported under
this "E"
form . |
Shipment
Date |
Enter
the shipment dates. |
Mode
of Shipment |
Encircle
the appropriate stub to signify:
1. = By Air
2. = By Sea
3. = By Road
4. = Combined. |
Date
of Advance Payment |
Enter
the date of Advance Payment. |
Commodity
Code |
Enter
the Commodity Code as present in standard SBP instructions. |
Advance
Amount Utilized. |
Enter
the Advance Amount Utilized |
Date
of Realization |
Enter
the last realization date for amount realized other
than Advance Payment. |
Amount
Realized |
Enter
the Total Amount realized other than Advance Payment,
including all Part-Payments received against this
"E"
form . |
CODING
INSTRUCTIONS FOR CONTROL SHEETS
FOR "E"
FORM ATTACHMENTS
FIELD
NAME |
CODING
INSTRUCTION'S |
Page |
Enter
the Page Number. |
Month |
Enter
the month of process. |
Bank
Code |
Enter
the Bank Code e.g. for Habib Bank Limited 'HBL'. |
Authorized
Dealer Code |
Enter
the Authorized Dealer Code allotted by the SBP. |
Sequence
Number |
Assign
a sequential Sequence Number. |
Currency
Code. |
Enter
the Currency code as used in the Standard SBP Instructions. |
Total
Number of "E"
forms |
Enter
the total number of "E"
forms for the Currency reported. |
Total
FOB Value |
Enter
the total FCB value of the currency Reported. |
Total
Amount Realized |
Enter
the total Receipt amount of the Currency reported. |
Total
Export Amount against Advance Payment |
Enter
the Total Amount against Advance Payment. |
CODING
INSTRUCTIONS FOR UNIT OF MEASURES.
Code
No. |
Unit
of Measure. |
01 |
Gram |
02 |
Kilogram |
03 |
Metric
Ton |
04 |
Pounds |
05 |
Meters |
06 |
Yards |
07 |
Square
Feet |
08 |
Square
Meter |
09 |
Cubic
Meter |
10 |
Liter |
11 |
Numbers |
12 |
Pair |
13 |
Dozen |
14 |
Gross |
15 |
Thousand
Number. |
16 |
Miscellaneous
(This may be used only when more than
one commodities are exported on one "E"
form). |